Documentation Kits for Employer Group Health Plans [and Employers]

Any single individual who works for an organization involved in direct medical treatment of patients.

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Overview

HIPAA requires organizations to have formal documents and controls, including forms, contracts, policies, and procedures, to ensure the proper protection of patient health information. These documents, such as business associate agreements, policies and procedures, patient rights documents, and breach notifications, are covered in our Awareness training.

Our Documentation Kits are designed to assist your compliance officer in creating and implementing the required documents, contracts, forms, and policies under HIPAA Privacy and Security regulations. While doing so, we provide hands-on training through a unique “Learn by Doing” approach to prepare them as a HIPAA compliance officer.

These kits are easy to use and include a detailed, step-by-step to-do list that guides you through the entire compliance process. They also offer ready-to-use templates in Microsoft Word format for convenient download and customization. Once downloaded, these templates become your permanent master copies, stored on your local network or personal devices, and remain accessible even after the one-year online access period expires.

We are committed to supporting you throughout the process. If you have any questions or need assistance, our team is always available to help.

WHERE DO I START?

We recommend you identify the HIPAA compliance officer from the start and then have them:


Step-1	Step-2	Step-3	Step-3
Roll out the HIPAA awareness training to all employees including themselves.	Implement the Privacy Documentation Kit. There is a 1 hour pre-recorded jumpstart session video included with the kit to get you started quickly.	Roll out the Security training to the team who will be involved in implementing HIPAA Security (typically compliance officer and IT staff).	Implement the Security Documentation Kit. There is a 1 hour pre-recorded jumpstart session video included with the kit to get you started quickly.

Documentation Kit Features

Ready-to-use documents designed to help your organization achieve HIPAA compliance quickly.
Includes prebuilt, best-practice HIPAA documents to meet all requirements.
Fully customizable templates in Microsoft Word format for easy editing.
Average implementation time is one week per kit, with one person working part-time.
Hands-on implementation trains a compliance officer during the process.
Step-by-step guide and online videos provide clear instructions on using the kit and completing tasks.
Includes call-in support for any questions or assistance.
Documents are versioned, so updates are seamless, eliminating the need to start from scratch when regulations change.
One year of free updates included, with no annual subscription required.

Choose a Version:

$499.99 /Organization

HIPAA Privacy Documentation Kit For Healthcare Providers

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Description:

This documentation kit contains all the documents, forms, contracts, policies, and procedures needed for complying with the documentation requirements of the HIPAA Privacy regulations.

Information:

Delivery:	Online Download
Format:	Microsoft Word Templates
Recorded Training Session:	Yes
License:	Single Organization
Support Included:	Yes

$499.99

/Organization

HIPAA Security Documentation Kit

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Description:

This documentation kit contains all the documents, forms, contracts, and policies and procedures needed for complying with the documentation requirements of the HIPAA Security regulations.

Information:

Delivery:	Online Download
Format:	Microsoft Word Templates
Recorded Training Session:	Yes
License:	Single Organization
Support Included:	Yes

Frequently Asked Questions

General

Is your training certified by the government?

The Department of Health and Human Services is responsible for regulating HIPAA, but they have never come out with a training vendor certification process.

So we and all the other vendors have just followed their guidelines. Given that, however, HIPAATraining.com has been in the HIPAA compliance space for over 20+ years and does full compliance not just training so our courses are very comprehensive and among the best out there.

Is this training valid in all states?

Yes HIPAA is a federal regulation so our certification is recognized nationwide in all US states and territories.

What if I don't pass the final exam? Do I have to pay for the training again?

You can take the final exam as many times as you need to pass and you can also take it multiple times if you want to try for a higher score. There is no charge for taking the final exam multiple times. You are guaranteed a certificate when you purchase a course.

Do I need to take the HIPAA Awareness training course, HIPAA Security training course, or both?

Our HIPAA Awareness training course is meant to satsify the training requirement under HIPAA and provides an emphasis on HIPAA Privacy but with an overview of the other parts of HIPAA such as HIPAA Security as well. Everyone must take this course to satisfy the training requirement under HIPAA.

If you are going to be responsible for HIPAA or you are IT staff that will be involved in implementing HIPAA Security compliance at your organization, then you want to take both the HIPAA Awareness and HIPAA Security courses. The HIPAA Security course contains more detailed regulatory information for someone who has to be responsible for HIPAA Security (the IT part of HIPAA).

How long do I have to take the training?

For an individual account, you have up to 90 days from the date of signup to take the training. You can also login and review the training during those 90 days as well. For organizational training accounts there is no expiration date so any seats are good until used.

Do you have an eval program where I could view the training?

We don’t offer an official eval program. However, we do offer a free demo of the first lesson on our website and you are welcome to signup for 1 seat to view it in full and if it does not meet your needs you are covered under our full money back guarantee.

Individual Training

What is the cost of training for an individual?

For majority of individuals, they just need the Awareness training which is $29.99 for a 2 year certificate. If you are going to be involved in HIPAA compliance or an IT person then you would take both Awareness and Security courses which is available as a discounted bundle for $49.99.

What course do I need to take?

First you want to choose a category from the Products menu in the upper right. The category you choose will be based on the type of organization you work for. After that everyone will take the Awareness. If you have to have a detailed knowledge of the IT part of HIPAA (only for the HIPAA compliance officer or IT staff) you will also take the additional HIPAA Security training.

Do you offer training that an organization can use to train its employees?

Yes we do. Choose the appropriate organizational category from the top products menu and go the Employee Training section.

Can I train multiple people using an individual account?

No. Only if you have purchased organizational training. Our individual training is licensed to a single individual only.

What if I want to put a different name on the certificate from the information I enter on the registration screen for my billing information?

The name on the certificate is independent of the name you use to register for the course. Our system will actually prompt the end user for their name on the certificate once they pass the final exam so that they can enter it exactly as they want it.

Organizational Training

Do you offer training that an organization can use to train its employees?

Yes we do. Choose the appropriate organizational category from the top products menu and go the Employee Training section.

Who is the organizational training for?

Organizational training is for employers/groups that need to train their employees. It provides a single shared login that all employees can login to as well as group discounts starting at 10 seats and above.

What is the minimum number of seats I need to create a organizational training account?

Two seats. If you need to add licenses in the future, you can do so using the Add More Licenses link when you login to your admin dashboard.

If I purchase seats after my initial purchase do I still get a volume discount?

Yes you continue to receive the same discount level on additional seats. So if you bought 25 seats, your pricing would be $23.99 for those 25 seats and also for any future seats you purchased. Additionally, as you continue to purchase seats with us we continue to discount you down in pricing as you hit the new tiers.

Do you offer reporting with the organizational training account so I can tell who has taken the training?

Yes we provide reporting free with the organizational training account. There are two types of reporting that we provide. The first is that you will receive an automatic email copy of each certificate generated under the account. The second is that we provide a real time training log that maintains a training log for you automatically. It will also allow you to regenerate a certificate from that Excel report at anytime in case you lost or misplaced a certificate.

If I am an organization, can I just purchase the training only?

Yes there is no requirement you purchase everything. You can purchase just what you need. So if you already have documents for example, you can just purchase employee training. However, if you are trying to get an organization compliant just know you have to have those other parts to be HIPAA compliant as an organization.